📘Your Efficiency Blueprint

Hello! Adam Thornhill here. ‘The Podcast Guy’ saving you 10 hours a week.

Enjoy the 128th Podup, with special thanks to ChatGPT Consulting.

Today, we’ll dive into the best insights and ideas from This Week In Startups.

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Time is money. So, how do you get more of it? Jason Calacanis introduces two management frameworks: the S.O.W / E.O.W for goal setting and reflection, and the ADD for task management. Both methods help you to reclaim your time so you can invest it more wisely.

The S.O.W / E.O.W framework 

I ask everybody to take 15 minutes at the start of the week (S.O.W) to write up their goals, then 15 minutes at the end of the week (E.O.W) to write up their learnings, blockers, and achievements.

We also do this on a daily basis. It only takes 5 minutes at the start and the end of every day. We’re talking 3 or 4 bullets. Most people do it. If I have to repeatedly ask someone and they still don’t do it, I generally fire them.

Jason Calacanis

The ADD framework 

I have a new management framework:

• Automate

• Delegate

• Deprecate

Look at your E.O.W for the last 4 weeks. What could be automated with GPTs and AI? What could be delegated to a remote worker? What could be stopped because it isn’t a valuable use of your time? If you use ADD, I think you can become 50% more efficient.

Jason Calacanis

Offshore admins

I’m obsessed with remote workers in Manila, Portugal, South America, etc. It’s ~$1,000 a month for someone who’s college educated. I’m pairing my people with offshore admins. For every 3 people in my team I have 1 admin. It’s $12K - $36K per admin per year depending on which service you use.

Jason Calacanis

Why it matters

Jason’s frameworks instil a culture of clarity, accountability, and efficiency. By regularly reflecting on goals and blockers, your teams can ruthlessly cut what’s not important and free up headspace to tackle more impactful problems and opportunities.

Next steps

The ability to automate and delegate like this at scale is now achievable thanks to a plethora of modern tools and services. Zapier and OpenAI enable you to automate routine tasks, whereas Support Shepherd, and Deel streamline the offshoring process.

If you like these frameworks, there’s no excuse not to get started. Start and end your week with a 15-minute planning and reflection session. If you benefit from this personally, explain the benefits to your team and mandate everyone to adopt this.

Then, it’s time to stack rank your repetitive tasks. Find one task or process to remove, assess its impact, then continue building this muscle. You’ll then want to explore automation solutions and/or hire a remote worker to rid yourself of non-essential tasks.

Your thoughts?

Thanks to ChatGPT Consulting for making this post possible…

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Quotes were pulled at different points of the episode. Sentences were left out to make the narrative more concise. Podup is not associated or affiliated with any podcast.